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Executive Director Job Posting for The Harvest Ball Society

Kansas City, Missouri

The Harvest Ball Society (HBS) is currently seeking a talented, visionary, results-driven Executive Director to lead the overall nonprofit agency.   The Executive Director (ED) is a key leadership role responsible for ensuring HBS continues its sustainability and growth in accordance with its mission and values.  The ED provides continuity in leadership and structure to HBS as the Executive Committee, Board Members, Committee Members and elected Volunteer Officers change.  The ED works in close partnership with the Executive Committee, Members of the Board of Directors, Committee Chairs and Members, Volunteers, Donors and other constituents to achieve its strategic direction, build and manage financial resources, and provide operational leadership and management.  The ED is instrumental in the successful execution of at least two major events each year.  The incumbent works under the supervision of the Executive Committee, but functions with a high level of autonomy in carrying out many aspects of the role and daily responsibilities. 

ABOUT THE ORGANIZATION:

Founded in 1987, the Harvest Ball Society has become the largest not-for-profit organization devoted to raising funds for charities serving causes primarily in the Northland. Proceeds from the Society’s events benefit programs and services that enrich, stabilize, and strengthen the lives of adults and children within our community. You can learn more about HBS at www.harvestballsociety.org


ESSENTIAL DUTIES AND RESPONSIBILITIES:

Fundraising -- The ED provides key leadership for HBS fundraising initiatives and increases the organization's charitable giving impact for the community. 

·       Develops and carries out strategies designed to develop new and retain past donors, supporters, and participants.  Identifies new and on-going philanthropic support and social investment from major donors, companies, charitable trusts, foundations, and the general public. 

·       Develops an annual budget to reflect Board approved plans for charitable giving initiatives and events.  Oversees and accounts for income from fundraising efforts, charitable payouts, and expenses for events and administrative expenses.

·       Functions as primary resource and liaison for elected Officers, Board of Directors, Committee members, and donors regarding all fundraising efforts and charitable outcomes. 

·       Coaches and guides fundraising committee members of the specifics of their roles and assignments.  Follows-up with members to track activity and productivity.  Provide members with fundraising tools and information to facilitate achieving fundraising goals. 

·       Ensures that all major donors and sponsors receive appropriate, consistent recognition and an accounting of the impact that their gift has on community and charitable initiatives. 

·       Forges relationships with donors and sows the seeds for annual donors to perpetuate their giving through planned gifts.   Prospects by making personal calls on donors and their financial advisors year around to ensure a growing base of support.

·       Maintains the donor database and works directly with accounting to update donor records and contributions.

 

Events -- The ED is ultimately responsible for the success of several major annual events along with other events that support the organization and its objectives.

·       Functions as primary resource and liaison for the Executive Committee, the Board of Directors, Committee members, volunteers, and vendors in the planning and execution of events.

·       Responsible for the development and management of event expense and marketing budgets.

·       Attends event logistics meetings to ensure accomplishment of assignments and deadlines are being met by those involved in the event planning process.

·       Negotiates event venue contract terms and pricing.  Negotiates or otherwise oversees other facets of contracts and arrangements made with the various vendors and suppliers needed for each event. 

 

Media/Web -- Serves as the primary contact for all forms of media including the web platform. 

·       Ensures organizational brand management in all forms of media and communications used by the organization.  Identifies the appropriate media style and communications approach for various platforms and ensures consistency in its use. 

·       Serves as the primary contact for the web-site designer and administrator regarding required updates or revisions prepared by HBS committees and members.  Monitors web content to ensure that the HBS website is current and accurate.

·       Coordinates event logistics, publicity, advertising and collateral material design, production and distribution.  May write or will review information written by others, then submit and follow-up to ensure placement of press releases and stories with local and regional media.

·       Ensures that established Foundation messaging concepts and/or themes are incorporated into targeted special events, fundraisers, promotions, and communications including web content, newsletters, news articles, use of stationary and information used in mailings. 

·       Seeks out methods to broaden social networking to benefit the organization.  Provides appropriate response to social media inquiries

·       Implements and maintains donor database and special event database and provides donor records and reports.

 

Administrative -- Provides management and oversight for HBS and ensures that the organization has continuity towards its long-range strategy and mission.

·       Provides leadership in developing programs, methods, and financial plans in collaboration with the Executive Committee, other elected Officers and the Board of Directors.  Ensures committee members and other staff carry out initiatives, plans and policies as authorized by the Board.  Helps to guide and direct the strategic planning and benchmarking process and establishes tracking measurements to gauge progress and success.  Assists with execution and implementation of initiatives. 

·       Develops and updates training materials, guidelines, or other reference materials that support and educate the ever changing elected Officers, Board, and Committee Members.

·       Provides weekly financial status of committed/received donations to President, Treasurer, Budget & Finance Director, Major Event(s) and Fundraising Chairs.

·       Coordinates activity with Assistant Treasurer regarding check receipt and deposit matters.

·       Oversees the filing of the annual 990 tax return.  May provide oversight, coordination, and/or facilitation of the organizational audit process as it occurs. 

·       Maintains official records, documents, and reports. 

 

QUALIFICATIONS: 

Education:

·       Bachelor’s degree required.  Master’s degree preferred.

·       Degree with job related emphasis such as fundraising management, public relations, communications, or marketing preferred.

 

Experience

·       Five to seven years in a progressively responsible role that includes fund raising and/or foundation management.  Demonstrated success and evidence of ability to plan and execute a successful fund drive. Persons with high-level experience in corporate leadership and strategy, business development, or management may also be considered. 

·       The capability to work effectively with high net worth business leaders is essential. 

·       Demonstrated supervision of professional level staff with leadership, management, and administrative skills that motivates others.

·       Past success working with a Board of Directors with the ability to cultivate existing board member relationships

·       Strong marketing, public relations, and fundraising experience with the ability to engage a wide range of stakeholders and cultures

·       Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills

·       Action-oriented, entrepreneurial, adaptable, and innovative approach to business planning

·       Experience requirements may be satisfied through equivalent combination of education and experience.

 

APPLICATION PROCESS:
Salary will be commensurate with qualifications and experience.  

The Harvest Ball Society is an Equal Employment Opportunity (EOE) Employer

 

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